Trying to decide between StyleSeat and Vagaro for scheduling software?
Making the right choice can be challenging. Here, we unpick some of the key distinctions between StyleSeat and Vagaro. Plus, we’ll introduce another software, Pabau, into the mix to help you make an informed decision.
StyleSeat is a scheduling platform for independent beauty professionals to run and grow their businesses. Based in the US and primarily aimed at US clients, they’ve powered more than 90 million appointments totalling over $5 billion in revenue for small businesses.
StyleSeat has both free and monthly subscription payment plans to choose from – although it’s worth noting that you will pay commission fees on new clients on BOTH plans.
Vagaro is a cloud-based salon, spa and fitness business management solution that allows professionals to book appointments and manage various facility roles. It offers an integrated solution to manage bookkeeping, payroll, client databases and inventory management.
It’s a fairly affordable option, with prices starting at £30 a month for one user. On top of their monthly fee, you can pay extra for various add-ons to get all the features you need.
Pabau is an all-in-one clinic management software specifically designed for medi aesthetic clinics. With clients all over the world, Pabau provides everything clinics need to reduce time spent on admin, improve the patient experience, and attract new customers. Because it’s purpose-built for med spas, it has key features that this client base will find particularly valuable.
Let’s start by breaking down the pricing in StyleSeat, Vagaro, and Pabau.
StyleSeat offers two plans. On the marketing plan, you pay 25% commission on new client bookings and every client is required to check out using StyleSeat payments. On their scheduling plan, you pay $35 a month plus 35% commission on new clients, up to $50. On this plan, you can take payments however you want, not necessarily through their system.
In addition, you’ll also pay a booking fee of between $1 and $10 per transaction.
Vagaro charges a very affordable monthly fee. However, this fee only gets you the basics. For anything else you want to use, you’ll have to pay for it. This can be anything from data storage (£10 a month, forms (£10 a month, a client check-in app (£10 a month), and so on. As you can see, it can all start to add up quickly.
Pabau charges a flat monthly fee – there’s no locking customers into lengthy annual contracts. The pricing is based on the number of users and every client will get access to all features. The only additional costs are the SMS charges and advanced marketing feature.
|Why Choose Pabau Over StyleSeat vs Vagaro||StyleSeat||Vagaro||Pabau|
|No commission fees
StyleSeat will charge you either 25% or 35% new client commission fees, depending on what plan you’re on. Vagaro will charge you for various adds-ons, for everything from data storage to custom forms. These cost $10 per month, so it starts to add up quickly.
|Branded online booking
In Pabau you can create a fully branded online booking experience on your own website using an online booking widget. With StyleSeat and Vagaro, you'll be directed to an online marketplace with little to no branding. Vagaro has an option for an embedded widget.
|Email and SMS messages
StyleSeat is primarily a scheduling tool so it’s light on client communication tools. You can’t send emails or SMS in StyleSeat, period. Vagaro has basic marketing emails but Pabau wins when it comes to client communication. You can link emails to the service to automate all your pre-care and aftercare communication.
|Deposits for online booking
Want to encourage your clients to honour their appointments, reduce no-shows and boost revenue? Deposits can help you with that, something that StyleSeat currently doesn’t offer as a feature.
|Patient journey app
Want a way of making sure you have all correct documentation on file before a client has their appointment, such as consent, questionnaires, and before and after photos? Use Pabau’s dedicated patient app to keep you right and ensure you never miss a step again.
|Out-of-the-box forms and waivers
StyleSeat doesn’t provide any consultation forms, waiver forms, or intake forms. Vagaro does offer forms, but you’ll have to pay extra for them. In Pabau, you’ll have access to multiple form templates that you can edit and customize to your needs.
“After 16 years of using about 20 different client management software systems, this is the only one I can honestly say does it all, and does it all very well.”
Head of Operations, Juvea Medical
“Pabau is feature-rich, allowing us functionality to grow as our business needs grow, and at the same time quite intuitive to use. Competing software offerings can’t compete!”
“I’ve been in business for almost nine years. I’ve tried a lot of different software, but I was always missing some features. This software has everything that saves my time, keeps my records and medical forms in one place, and is easy to use.”